How Property Management Systems use mandatory e-invoicing for revenue growth
As a PMS, you can integrate an e-invoicing feature for your clients. When mandates hit, your clients already have a compliant solution, while you grow your MRR.
Last modified on 2025-12-18 in Blog
Electronic invoicing is no longer a “future regulation to keep an eye on.” In fact, it is a growing market with 125 out of 560 billion invoices already being electronic. Several European countries have already rolled out mandates, and more than 100 additional countries plan to introduce e-invoicing or fiscalization requirements within the next seven years.
Your users in markets with e-invoicing mandates are and will be searching for a local provider. The easiest way is invoicing through a software provider they already use and trust. This results in higher ARPU, lower churn, standardized invoice workflows across all EU markets, and new monetization options for you.
Continue reading, and learn:
The blog is approximately a 3–5 minute read.
The global e-invoicing market was valued at approximately $15.9 billion in 2024 and is projected to reach $68.7 billion by 2033. With the upcoming ViDA regulation, all European B2B, B2G, and B2C businesses will have to issue e-invoices by 2030 at the latest.
The main reason your clients need a supplier comes from an e-invoice not being a standard paper or PDF invoice. An electronic invoice is usually a machine-readable XML file, essentially a piece of computer code. Not only do you need software to create it, but in many cases, it must be transmitted through government-specific portals to the tax authority and then to the client, again through government-specific systems.
Aside from mandates, many companies choose to issue e-invoices because of faster processing, lower production costs, and fewer manual mistakes, leading to fewer fines. Add to that the fact that e-invoices are typically paid within six days, compared to the 10–16 days paper invoices usually require.
The most common options are:
Offer as an optional monthly add-on per legal entity or per country.
Packaging: Include e-invoicing only in mid or top-tier plans
Packaging: Prepaid or monthly-billed invoice volume bundles.
Fixed recurring fee for a fully managed compliance layer.
We explore these monetization models in detail in our PMS manual.
Robust e-invoicing feature covers most of Europe, in some cases, the entire globe. This allows you to automate e-invoice issuance for your own operations and expand into new markets without worrying about compliance limitations.
For your clients, global or European e-invoicing coverage means they can scale freely and issue compliant invoices anywhere, directly from your platform. Not only are e-invoice creation and issuance handled, but you also simplify the workflow process for your clients. They no longer need to switch between platforms, struggle to understand complex regulations, or spend hours searching for a reliable local provider.
Upcoming mandates represent upcoming opportunities and hot markets you should tap into in 2026 and beyond:
P.S. For additional information, click on any country’s name or flag for a full e-invoicing guide. Click here to see all country guides.
PMSs usually offer more than two transaction types; most include B2C Online, POS, B2B, and B2G. As you know, each comes with completely different regulations for invoice creation and issuance. Combine these with the various global markets you operate in, and you quickly end up with 15+ invoice types and regulatory rules.
E-invoicing can standardize your and your clients' experience across all transaction types. The entire process is based on a single JSON file (in our case, 60 lines of computer-readable code) that contains all required data fields. When creating an invoice, your users see a simple UI with only the mandatory fields they need to fill out. Then, the software, whether built in-house or integrated externally, translates the JSON file into a compliant e-invoice according to the market and transaction type. The result is a valid e-invoice in the correct format, containing all mandatory information and issued both to the client and, when required, to the tax authority.
Many e-invoicing solutions exist, but only a few meet the specific needs of PMS platforms. The most essential features include:
The three most common ways to integrate e-invoicing into your system are:
We’re hosting our many workshops, diving deeper into strategies for software providers operating mainly in (or entering) the European Union region. We explain new trends, the progress of e-invoicing, and different solutions.
The goal of the workshop is to address your actual cases and challenges. So if you need clarity on regulations, if revenue or market growth is slowed by compliance, or if you're looking for an additional revenue source, join us, ask questions, and get live answers.
Note: If you have an e-invoicing challenge and are based in any other country, you are welcome to join the workshop as well. We also cover and advise in countries outside of EU.
Many countries will add European 2026 mandates that require businesses to issue electronic invoices that follow strict regulatory standards. PMS platforms offering built-in e-invoicing gain a strategic advantage: higher ARPU, lower churn, and simplified compliance across markets.
A PDF is only a visual representation of an invoice. A compliant electronic invoice must follow the EU standard EN 16931 and is delivered as an XML file through government-approved systems.
For PMSs, the quickest solution is adoption of standardized invoice data, EN 16931 fields, and integrating a provider that automates issuance. DDD Invoices updates regulatory rules for each country, ensuring PMSs stay compliant through 2026 and beyond.
Hotels and real estate businesses deal with multiple guest or tenant transactions. E-invoicing boosts their efficiency by reducing manual errors, standardizing invoices for all transaction types, speeding up payments, and supporting seamless cross-border compliance directly within the PMS.
An e-invoice is not just a digital copy; it’s a structured XML document required for reporting to tax authorities. PMSs must generate this format to meet European compliance rules and ensure successful submission.
Europe’s regulatory landscape is fragmented. A PMS offering European e-invoicing coverage can enter new countries without building local integrations.
None really, the only difference is that e-invoices still have to be done manually, leaving room for human error and fines.
E-invoicing is both a compliance requirement and a business opportunity. PMS providers can monetize it through add-ons, higher pricing tiers, or usage-based billing, while giving clients a unified way to issue invoices across all markets.
Countries across Europe are adopting e-invoicing to reduce VAT fraud, improve traceability, and modernize tax systems. These regulations accelerate digital transformation and affect PMS clients operating in the hospitality and real estate sectors.
By using a unified e-invoicing engine that standardizes fields across all transaction types. For example, DDD Invoices converts a simple JSON data model into the correct electronic invoice format for each market, ensuring compliance regardless of invoice type.
Here are even more frequently asked questions.
Written by the Compliance team
Reviewed by Denis V. P.
DDD Invoices is an enterprise-grade platform delivering a powerful infrastructure for creating, sending, receiving and storing electronic documents. DDD Invoices enables software providers like ERPs, SaaS, eCommerce, POS systems, accounting & invoicing softwares, billing services and others, to easily adhere to global invoicing compliance requirements and shorten their time-to-market.