B2B and B2G E-Invoicing in Slovakia

With the beginning of a public consultation and plans to introduce the requirement for B2G e-invoicing in the fall of 2023, Slovakia has become the newest candidate for the European e-invoice.

The new Slovak Ministry of Finance proposal proposes to expand the current system to include domestic B2B and B2C invoices in 2025. It is also strongly considering a pre-clearance system that would require taxpayers to live report invoices to the tax authorities for inspection and approval.

Latest news

Slovakia has revised its B2G e-invoicing implementation timeline of April 2023 to be phased in from Q3 2023 to Q1 2024 for various public procurement suppliers.

Slovakian e-invoice implementation timeline

• January 2022: Voluntary B2G e-invoicing

• Q3 2023 - Q1 2024: Phased mandatory B2G e-invoicing

• 2025: Predicted B2B and B2C e-invoicing implementation date

Digital reporting (fiscalization)

Slovakia’s fiscalization system is characterized by a mix of hardware and software-based systems where all taxpayers must be registered on the e-Kasa platform since 1 July 2019. This method requires internet connectivity since data is transmitted to the [Financií Slovenskej Republiky] or Slovakian Ministry of Finance, in real-time.

Transaction information must be reported regardless of its value, but simplified invoices that sum to a tax deduction value of less than EUR 3,000 must be reported in aggregated form.

E-invoicing requirements

Scope

B2G e-invoicing

B2G e-invoicing will be phased in for different government entities from Q3 2023 to Q1 2024. This means that suppliers for public procurement will have to issue e-invoices if the contract value is above EUR 5,000.

B2B e-invoicing

B2B e-invoicing is voluntary at the moment, but will likely become mandatory in 2025.

Note: Those entities who will need to be involved in e-invoicing will receive their profile information in the online billing system which will be linked to the already used official e-mailbox system slovensko.sk. This system will mimic e-kasa which is the current centralized administration system to which entities are already connected.

Full VAT invoice

A full VAT invoice should contain the following information:

• Seller and customer identities, along with their VAT registration IDs.

• Unique and sequential invoice number.

• Date of supply/payment and issuance.

• Description, quantity, and nature of supply.

• Taxable amounts at different VAT rates.

• Price per unit before VAT, discounts, or rebates.

• Applied VAT rates.

• Total payable VAT in EUR, excluding special scheme.

• VAT exemption details or references.

• "Self-billing" or “vyhotovenie faktury odberateom” if the invoice is a customer-issued invoice

• "Reverse charge" or “prenesenie danovej povinnosti” if the VAT is the customer's responsibility

• References for specific margin supplies, if applicable.

Simplified VAT invoice

An invoice can use a simplified format if the total sales value is less than EUR 400, and it only needs to include the gross value and the VAT rate.

Validation

Electronic signatures are not required for issuing a compliant e-invoice

Storage

E-invoices must be stored in a secure archive for 10 years.

Steps for sending a Slovakian electronic invoice

1. The invoice can be made using an e-invoicing system such as DDD Invoices or a web application.

2. The invoice is then forwarded by the software to the Financial Directorate.

3. After they verify the data, they will send a QR code, which must be placed on the invoice.

   • A specialized regime will be made available for suppliers that issue a high number of invoices, allowing them to use a QR code generated by their software.

4. The supplier can then send the invoice to the customer.

IS EFA platform

The Informačný Systém Elektronickej Fakturácie (IS EFA), or Information System for Electronic Invoicing, is an IT and communication solution that has allowed companies to send electronic invoices for public procurement since its launch in 2022. This e-invoicing platform's purpose is to implement the provisions stated in Directive 2014/55/EU that are based on e-invoicing for public administrations, but it is also used for B2B transactions.

How DDD Invoices can help your business

Here are the benefits of choosing DDD Invoices as your e-invoicing and digital reporting system:

• Unlock the ability to send and receive e-documents around the world, without worrying about local e-invoicing regulations. Through our API, we automatically fill in your invoice data and send the invoice to the proper authorities, letting you focus on your core business processes and we manage the bureaucracy.

Seamlessly integrate into your current invoicing system, ERP, or CRM in as little as one day. Enjoy an error-free and automated invoicing process through our secure and reliable service.

FAQs about e-invoicing in Slovakia