B2G e-invoicing in Greece (myDATA platform)

A new phase is about to unfold in Greece's e-invoicing landscape, beginning in September 2023 and extending until January 2025. This plan aims to implement e-invoicing in B2G transactions gradually.

The myDATA portal serves as a centralized platform developed by the Greek Tax Authority (GAVOIK) that manages e-invoices securely and efficiently. Learn about the essential digital reporting and e-invoicing requirements that Greek businesses must adhere to under this system.

Latest news about e-invoice regulations in Greece

Starting in September 2023 and continuing until January 2025, the phased implementation plan for Greece's e-invoicing in B2G transactions will begin.

B2G implementation timeline

• 12 September 2023: Introduction of mandatory B2G e-invoicing for some major government agencies, including having to issue, receive, and process e-invoices.

• 1 January 2024: All central government agencies are included in the scope.

• 1 June 2024: Suppliers to all other government authorities will be in scope.

• 1 January 2025: All other government expenses must be e-invoiced.

Greek electronic invoice components

Simplified text for the information required in an electronic invoice:

1. Supplier's name, address, and VAT ID

2. The customer's name and address

3. Invoice issue date

4. Transaction date

5. Description of goods or services

6. Quantity, unit price, and total price

7. VAT breakdown (by rate or exemption)

8. Discounts or rebates

9. Incidental expenses

10. Total amount payable (including VAT)

11. VAT exemption reference (if applicable)

12. "Reverse-Charge" statement (if the recipient is liable for VAT)

13. Reference to specific regimes (if applicable)

14. Foreign entity's Greek VAT ID (for taxable transactions by foreign entities in Greece)

15. Fiscal representative details (if applicable)

E-invoicing steps

Here are the steps for sending an electronic invoice in Greece:

1. The supplier or contractor prepares e-invoice data and transmits it to an e-invoicing service provider.

2. The e-invoicing service provider validates the invoice data, reports it, and registers the e-invoice in the "myDATA" application for taxation purposes.

3. The e-invoicing service provider prepares the e-invoice based on the European standard, national specification, and Peppol Business Interoperability Specification.

4. The e-invoicing service provider submits the e-invoice to the Interoperability Center through the Peppol network.

5. The Interoperability Center receives and validates the e-invoice according to European and national e-invoicing rules.

6. The Interoperability Center routes the e-invoice to the relevant contracting authority or competent IT system of the public body.

7. Competent contracting authorities and financial services handle the invoice according to their internal procedures using IT systems or web applications.

8. Competent authorities send a notification regarding the processing of the e-invoice through the Interoperability Center and e-invoicing service providers back to the supplier or contractor.

myDATA portal

My Digital Accounting and Tax Application (myDATA) is a platform that has been developed by the Greek Tax Authority (GAVOIK) for e-invoicing in Greece.

The web app serves as a central repository for all e-invoices, providing a secure and standardized method for companies to send, receive, and manage e-invoices.

Digital reporting requirements in Greece

Greece has implemented hardware fiscalization since 1988, with the AADE’s latest updates to the system coming in 2020. Businesses must use a fiscal device that is capable of sending data to the My Digital Accounting and Tax Application, or in short, the myDATA tax portal, in real-time. The latest legal amendment states that receipts must include a QR code to improve the process.

Starting on 1 January 2024 entities must also declare information such as revenue documents, expense documents, and accounting records on the myDATA portal, which they are already familiar with.

Benefits of the e-invoicing mandate

The B2G e-invoicing mandate brings advantages to both the government and Greek businesses. Adopting e-invoicing allows the Greek authorities to simplify administrative procedures, minimize paperwork, and enhance efficiency in public procurement processes.

For businesses, transitioning to electronic invoicing results in faster and more accurate invoice submission and processing. The standardized framework ensures uniform invoicing practices, facilitating smoother transactions between suppliers and the government.

Peppol Network

Greece is yet another country that utilizes the Peppol network in order to simplify cross-border transactions through the universal format of Peppol BIS 3.0. Belgium, Denmark, and Germany have benefited from using Peppol Access Points such as DDD Invoices to facilitate the e-invoice transfer.

DDD Invoices: a certified Peppol service provider and e-invoicing solution

Want to connect to Peppol but don't know how? Here are the benefits of choosing DDD Invoices as your Peppol Access Point:

• Unlock the ability to send and receive e-documents worldwide, without worrying about local compliance issues. Through our API, we automatically fill in your invoice data and send the invoice to the proper authorities, letting you focus on your core business processes and we manage the bureaucracy.

• Seamlessly integrate into your current invoicing system, ERP or CRM in as little as one day. Enjoy an error-free and automated invoicing process through our secure and reliable service.

FAQs about e-invoicing in Greece