B2B E-invoicing in Romania (2023 Updates)

Last modified on 2023-08-09 in Countries

E-invoicing and fiscalization in Romania began in 2022 for B2G transactions, while mandatory B2B e-invoicing will be enforced in 2024 through RO e-Factura. Digital reporting has been around for a while in Romania, and since 2022, the Romanian Tax Authority has been implementing the use of SAF-T forms.

The Romanian government has implemented e-invoices because of the benefits of digitalization and due to the EU e-invoicing Directive 55/2014/EU and VAT in the Digital Age (ViDA) proposal. Continue reading to learn all about how to issue compliant e-invoices in Romania.

Latest news

The European Commission has granted Romania permission to implement a mandatory e-invoicing mandate for B2B transactions on 27 July 2023. As a result, Romania has scheduled to enforce this provision on 1 January 2024.

Implementation timeline

• 1 January 2022: Monthly SAF-T filing for large taxpayers.

• 1 July 2022: Implementation of B2G e-invoicing and B2B e-invoicing for high-tax risk companies.

• 1 January 2023: Monthly SAF-T filing for medium taxpayers.

• 1 January 2024: implementation of B2B e-invoicing for all companies.

• 1 January 2025: Monthly SAF-T filing for small and non-resident taxpayers.

B2B e-invoicing in Romania

B2B e-invoicing began in July 2022 when companies dealing with high-risk products consisting of fruits and vegetables, alcohol, construction, mineral products, and clothing and footwear had to issue e-invoices according to Ordinance ANAF 12/2022.

This legislation will expand to encompass all B2B transactions in 2024 and unlike countries such as Belgium and France, which used a phased implementation timeline, Romania will be going for the Big Bang approach.

Fiscalization and SAF-T in Romania

Since 1999, Romania has implemented hardware-based fiscalization through fiscal devices that have undergone many improvements. Using a fiscal printer, an SD card to store data, and an updated receipt layout is necessary.

Through the SAF-T D406 Standard Tax Control File, they must report monthly tax and accounting information, an annual asset report, and any information about stock upon Agenția Națională de Administrare Fiscală (ANAF) request. This is mandatory for different companies, starting with large enterprises in 2022 and concluding with small taxpayers in 2025.

E-invoicing requirements

Format

The RO_CIUS format is used for e-invoices that comply with the European standard EN 16931.

Storage

E-invoices must be stored for 10 years in case of an audit.

Romanian electronic invoice process for B2B and B2G e-invoicing

Here is the sequence of steps that an e-invoice will take from supplier to buyer:

1. The supplier creates the RO_CIUS invoice through an e-invoicing software provider such as DDD Invoices.

2. The e-invoice is transmitted to the RO e-invoicing platform, which checks and validates it.

3. The ANAF then certifies it with a digital signature.

4. The e-invoice is then sent to the customer.

RO e-Factura system

The RO e-Factura or RO e-Invoice national e-invoicing system has been in use since November 2021. It is used to send and receive invoices for both B2G and B2B e-invoices.

In order for an e-invoice to be sent through the platform, both the supplier and buyer must register on the platform. This has been omitted on the receiver side for B2B transactions that are part of the high-risk group. In that case, invoices must be made available for receivers through the specifications stated in Article 319 of Law 227/2015.

After an e-invoice has been sent, recipients are able to download their invoices for up to 60 days after their issuance in the ANAF's Virtual Private Space (SPV).

Penalties

There are many penalties for noncompliance in Romania, ranging from 2,000 RON (approx. 404 EUR) to 27,000 RON (approx. 5,450 EUR).

How DDD Invoices can help your business

Here are the benefits of choosing DDD Invoices as your e-invoicing and digital reporting system:

• Unlock the ability to send and receive e-documents around the world, without worrying about local e-invoicing regulations. Through our API, we automatically fill in your invoice data and send the invoice to the proper authorities, letting you focus on your core business processes and we manage the bureaucracy.

• Seamlessly integrate into your current invoicing system, ERP, or CRM in as little as one day. Enjoy an error-free and automated invoicing process through our secure and reliable service.

FAQs about e-invoicing in Romania