WheelSys & DDD Invoices Integration for Primero

Last modified on 2024-08-30 in Case Studies

Background

WheelSys, a comprehensive fleet management platform, supports logistics, rent-a-car and transportation companies by optimizing their vehicle operations. One of their major clients, Primero, operates logistics services in Montenegro and Serbia, where compliance with local invoicing regulations is critical for business continuity.

To ensure compliance with electronic invoicing and tax reporting regulations in these countries, Primero required a compliance solution integrated directly into WheelSys’s platform, as WheelySys, does not primarily cover that need and it’s not their core business. This led to a integration between WheelSys and DDD Invoices, leveraging DDD Invoices' infrastructure for compliant and efficient invoicing.

Challenge

• Regulatory Compliance: Primero needed to meet the electronic invoicing requirements in Montenegro and Serbia, including real-time submissions to tax authorities.
• High Invoice Volume: Managing thousands of monthly invoices for their logistics operations required a robust, scalable solution.
• End-Client Integration: The solution had to integrate seamlessly into WheelSys’s existing platform without disrupting Primero’s workflow.

Solution

DDD Invoices first provided a local solution for Montenegro invoices which was later changed with a standardised API, enabling Primero to generate and manage invoices that were fully compliant with the regulations in Montenegro.

1. Compliance Automation: All invoices were automatically formatted to meet country-specific tax regulations of Montenegro’s QR-code fiscalization requirements.
2. Real-Time Reporting: The API allowed for real-time submission of invoices to the respective tax authorities in both countries, ensuring immediate compliance.
3. Streamlined Workflow: Integration into WheelSys meant Primero’s invoicing processes were fully automated and seamlessly integrated into their existing logistics management system.

Key Features of the Integration

• Localized Compliance: Automated transformation of invoice data to meet legal requirements in Montenegro and Serbia.
• Scalability: Easily handled Primero’s increasing invoice volumes across the two countries.
• Seamless User Experience: Embedded directly into WheelSys, without any changes to the UI of the software.
• Countries: Montenegro and more incoming.
• Type of compliance: Fiscalization.

Conclusion

The integration between WheelSys and DDD Invoices enabled Primero to manage its invoicing requirements in Montenegro efficiently and compliantly. By embedding DDD Invoices’ API into WheelSys’s platform, Primero gained a robust, automated solution for real-time invoice generation and reporting.

This collaboration underscores the value of integrating compliance-focused solutions into existing platforms, allowing companies like Primero to streamline operations and maintain regulatory confidence as they grow.