DDD Invoices Integration for Aris Baltija (1C integration)

Last modified on 2024-09-10 in Case Studies

Introduction

DDD Invoices provides electronic invoicing and real-time reporting solutions that help businesses worldwide streamline their financial processes, reduce costs and comply with local tax regulations.

Ariscard, a financial fuel-card service provider based in Latvia, sought an efficient solution to comply with Romania's new B2B e-invoicing mandate due to their VAT-registered subsidiary in the country. After evaluating providers, with Avalara being too broad and expensive for their requirements, Ariscard partnered with DDD Invoices, an electronic invoicing and real-time reporting infrastructure, to integrate a seamless e-invoicing solution into the software they use to send invoices (1C accounting system), which lacked the capability to handle Romania's specific e-invoicing regulations.

Problem

Ariscard needed to send compliant e-invoices in the name of their Romanian subsidiary to Romanian clients, as Romania has mandated e-invoicing for B2B transactions. Without an integrated e-invoicing solution, Ariscard's current accounting system, 1C, was unable to generate and transmit e-invoices in accordance with Romanian tax regulations. This limitation risked non-compliance, potentially leading to financial penalties and disruptions in their Romanian operations.

Solution

Ariscard collaborated with DDD Invoices to implement an effective e-invoicing solution tailored to the requirements of the Romanian market. DDD Invoices provided the necessary technical support and expertise to integrate their e-invoicing API into Ariscard's accounting system, with the help of an integration partner for 1C. This integration enabled Ariscard to automatically transform invoice data into the compliant format required by Romanian authorities and securely transmit the e-invoices to Romania's National Agency for Fiscal Administration (ANAF) directly from the 1C system.

DDD Invoices ensured that the entire process, from data transformation to transmission, was seamless and compliant with local regulations. They also provided management modules and rigorous testing to validate the secure and accurate transmission of e-invoices.

Key Points:

• Integration: The DDD Invoices API was integrated into 1C’s accounting system, allowing for automated data transfer.
• Compliance: The API transforms invoice data into formats that comply with local regulations in various countries.
• Automation challenges: Invoices are generated and distributed automatically on a periodic basis, reducing manual workload and ensuring timely delivery, with slight customization needed during country-set up, due to Romanian requirements for city sectors
• Support: DDD Invoices provides ongoing technical support to ensure smooth operation and compliance.
• Approximate Invoice Volumes per Month: 300-800
• Countries: Romania, with upcoming Poland and others

Conclusion

Thanks to the partnership with DDD Invoices, Ariscard successfully achieved compliance with Romania's e-invoicing regulations. The integration allowed Ariscard to streamline their invoicing process in Romania, reducing manual effort and ensuring compliance with local tax laws. This successful implementation not only facilitated smoother operations for their Romanian subsidiary but also positioned Ariscard to efficiently manage e-invoicing requirements as they expand their operations across other markets.

With upcoming e-invoicing mandates in other countries and Ariscard expanding their operations to additional countries, Ariscard has gained a reliable partner in DDD Invoices to ensure compliant and efficient transmission of e-invoices and other electronic documents on a global scale.